HARVARD FIRE PROTECTION DISTRICT MEETING MINUTES JULY 10, 2018

 

1. Regular Meeting Call to order-7:05 p.m.
2. Pledge of Allegiance and Moment of Silence.
3. Roll Call- Trustee Clarke, Trustee Hugg, Trustee Carbonetti, Trustee Kelnhofer, Trustee Condon were present.
4. Motion to move Closed Session to the bottom of the Agenda-Trustee Condon. Second-Trustee Carbonetti.
5. Audience Participation-
   1. Trustee Clarke questions if audience members should be listed in the Regular Meeting Minutes.
   2. Trustee Hugg recommends that Trustees declare their name before they speak for audio transcribing.
6. Approval of Minutes

Motion to Approve Minutes of June 12, 2018, Regular Board Meeting-Trustee Clarke, Second-Trustee Hugg. Motion Passed 5 to 0.

7. Motion to amend Personnel Policies and Procedures Section 1. Item B: to allow promotions of Lieutenants.
   1. Trustee Clarke asks to see this Policy in writing.
   2. Motions to table Personnel Policies and Procedures Section 1. Item B: to allow promotions of Lieutenants-Trustee Clarke. Second trustee-Condon. Motion tabled 5 to 0.
8. Motion to announce the selection of three new Lieutenants-Trustee Condon.
9. Point of Order-Trustee Clarke regarding previous motion, item 7.b.
10. Chief Harter announces selected candidates for Promotion; Mark Menzel, Kara Bough, and Charles Lorenz.
11. Trustee Clarke requests to see the documentation on the testing process for the selection of Lieutenants.
12. Motion to approve the promotion of three Lieutenants-Trustee Condon Second-Trustee Carbonetti. Roll Call: Trustee Hugg-no, Trustee Clarke-no, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 3 to 2.
13. Trustee Clarke read a statement pertaining to the process of the promotions.
14. Motion to Approve Rules of Order-Trustee Hugg. Second- Trustee Clarke. Motion Passed 5 to 0.
15. Motion to approve the hiring of Jake LeClair-Trustee Clarke. Roll Call: Trustee Hugg-yes, Trustee Clarke-yes, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 5 to 0.
16. Motion to approve payment of bills in the amount of $28,147.65- Trustee Carbonetti. Second-Trustee Condon. Roll Call: Trustee Hugg-yes, Trustee Clarke-yes, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 5 to 0.
17. Fire Chief’s Report ;
    1. Last Month there were no major incidents.
    2. C. Davidson and B.C. Pierce have researched cost of a new Engine and can come in under $475,000.
18. Discussion on financing options.
19. C. Davidson recommends a presentation from an Aflac Agent regarding Health Insurance.
20. Building Maintenance- Hartwig temporarily repairs air conditioner. Board requests competitive quotes for permanent repair.
21. Billing- Trustee Carbonetti speaks of reconciliation conflict between Andres Medical Billing and HFPD bank statements.
22. Image Trend Update.
    1. Trustee Clarke requests a Mercy Representative to appear at the next Board Meeting.
23. Correspondence- None
24. Treasurer’s Report
    1. Trustee Clarke asks the status of the Annual Audit.
25. New Business-
    1. Trustee Clarke speaks of his meeting with the General Council of the Illinois Association of Fire Protection Districts regarding Clark’s question; is it permissible for a Board of Trustees to compensate any Trustee at a greater rate than another Trustee on the Board? Trustee Clarke specifically asked the General Council of the Illinois Association of Fire Protection Districts can the Board of Trustees pay one of its members an additional sum of money. Clarke requests Board to review past and present payments to the Board Treasurer.
    2. Trustee Hugg makes note that information requested by the Board is expected to be readily available.
26. Motion to move to Closed Session- Trustee Condon. Second Trustee Carbonetti. Roll Call Roll Call: Trustee Hugg-yes, Trustee Clarke-yes, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 5 to 0.
27. Motion to return from Closed Session- Trustee Condon. Second Trustee Carbonetti. Roll Call: Trustee Hugg-yes, Trustee Clarke-yes, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 5 to 0.
28. Motion to Adjourn Meeting-Trustee Clarke. Second- Trustee Condon. Roll Call: Trustee Hugg-yes, Trustee Clarke-yes, Trustee Condon-yes, Trustee Carbonetti-yes, Trustee Kelnhofer-yes. Motion passed 5 to 0.